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November 21, 2008 -- (WEB HOST INDUSTRY REVIEW) -- Managed hosting provider Verio (www.verio.com) announced on Thursday that it has launched an email compliance services package� to help small and medium-sized businesses manage risk and maintain compliance regarding federal regulations impacting corporate messaging policies.
Verio says it is assisting its customers address the requirements from regulations like Sarbanes Oxley, HIPAA and the Gramm-Leach-Bliley Act by delivering certain core compliance solutions as part of its Microsoft Hosted Exchange offering.
According to a whitepaper by email data management solution provider C2C, these regulations work to protect confidential customer information, corporate governance, law enforcement investigations and ensure that email is being used and managed properly from an employee perspective.
"There are many internal and external forces driving the need to archive," writes C2C in the report. "If you are a registered securities dealer or broker, you have to archive all electronic communications of licensed professionals. If your company has doubled in staff in less than a year, you may be reaching the high end of mailbox storage limits and your Exchange server is no longer at a manageable size. If you are a lawyer in a large firm, it may be company policy to save emails that could later be used as evidence in court."
Verio's website shows that each email compliance solution can be installed as an individual value-added service and is available immediately for customers, channel partners, developers and OEM partners worldwide
One of the services is Compliant Email Archiving, which ensures organizations maintain compliance with regulations mandated by the Securities and Exchange Commission and National Association of Securities Dealers amongst others. Company email is also stored at a secure off-site location where it can be retrieved when needed. However, access is strictly controlled, says Verio. This feature is available for $49 a month per account with a one-time set up fee of $50.
Another compliance service Verio is offering is MessageMirror, an email content scanning and monitoring solution, which enables users to monitor in and outbound email to scan messages and ensure protected information from leaving the organization, which is all kept on a separate folder on 2GB disk space.
It maintains the details of every email including who sent an email and received it and provides companies with "peace of mind that proprietary information, trade secrets or protected health information is not being shared inappropriately outside of the organization," says Verio. The service is offered at $49 per month with a $50 one-time setup charge and $10.95 for extra disk space, which is available at 2GB increments.
For $14.95 a month, SMB customers will also be able to add a Company Disclaimer. As legal and compliance risks grow, company disclaimers are an effective way to enforce a company-wide email policy, enabling businesses to impose a standardized legal disclaimer statement to the bottom of every email employees distribute that cannot be edited or removed. It also addresses the need for companies to minimize risks by automating the enforcement of a company-wide email policy, says Verio
"In an era of increased government compliance and regulation, email is naturally being scrutinized and we are confident these new solutions will assist our small and medium-sized enterprise customers in effectively managing their corporate messaging policies," says Toshiyuki Yamasaki, SVP, Global Development and Products at Verio.
In other recent Verio news, towards the end of October Verio reported it had launched its newly revamped ViaVerio channel partner program and partner website.
Read Back Issues of WHIR Magazine
October 2009 - Web Hosting's All Star Team
This has been, for us, one of the most interesting, exciting and challenging build-ups to an issue of the magazine yet, Web Hosting's All Star Team. The balloting process was our first experiment with a kind of user participation we're planning to do a lot more with in the months to come. We had thousands of ballots submitted, with hundreds of write-in suggestions and a demonstration of user engagement that has us feeling super positive about the project.
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July 2009 - What am I Worth?
One of the interesting luxuries of working on a project like the printed WHIR magazine is that it allows us to play with things like our point of view from one issue to the next. In recent months we've been giving added attention to the kind of practical and applicable advice aimed at smaller hosts and resellers. This issue carries on with that point of view, asking, in our cover story, "what am I worth?" It's a complicated question without a clear-cut answer.
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May 2009 - The Blueprint for a Small Web Host
I was a little surprised by how difficult it became to see this idea through. We set out to assemble a blueprint for a small hosting business, but butted up pretty quickly against the general impossibility of covering all the territory that was out there to be covered. The basic constraints of a printed magazine, and the less-than-infinite amount of time we had available forced us to face the fact that we could never produce an exhaustive guide to starting a hosting company.
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